News

2023 Fall Move-In Schedule

Fall move-in day is arriving soon! We are excited for your return! To better serve you, The Woods has scheduled move-in dates before your lease begins. The schedule below has your apartment’s scheduled date for check-in and key pick-up.

Check-in and key pick-up will be located outside in the Woods courtyard near the front entrance to the Woods. Please Park inside the Woods complex upon arrival, the parking gates will be open. The check-in process will also consist of signing receipt of the Woods Policy Book and receiving move-in inspection forms to be returned to our office within 24 hours. Please coordinate with all your roommates to arrive around the same time, if possible, as the first person to pick up keys for the apartment will receive the Common Area Apartment Inspection Checklist. As expected, the Woods will be FULL again this year! So please check the housing icon on your MyMillikin account for any roommate updates. Prior to arrival, students will be required to watch an orientation video. This video will be sent to all residents and posted on The Woods website no later than July 28, 2023.  

Can’t make your assigned date? No Problem! You can check in on August 18, 2023, from 9:00 AM – 4:00 PM. Remember, your lease does NOT begin until Friday, August 18, 2023, however as a courtesy we are allowing apartments to move-in a few days early!    

Very Important: Your account must have a zero-dollar balance. If there is an outstanding balance due to the Security Deposit or missing Guaranty Forms (co-signer), it will delay your move-in experience.  We look forward to seeing you!

Early Move-In Apartments*:

Monday,  July 31, 2023, 9:00 AM - 4:00 PM (EDGE): 

• 205, 604, 702, 808, 907, 1010, 1308  

Saturday, August 5, 2023, 9:00 AM - 4:00 PM (SEA, SHAC, CAPP, MBA, Honors, WPA, Millitrax Studio): 

• 206, 208, 210, 312, 408, 502, 503, 507, 510, 511, 604, 704, 1004, 1005, 1007, 1008, 1101, 1107, 1204, & 1310  

Tuesday, August 8, 2023, 9:00 AM - 4:00 PM (Football, Golf):

• 107, 109, 112, 207, 301, 302, 303, 309, 512, 602, 701, 702, 707, 709, 801, 802, 803, 804, 806, 902, 903, 907, 1007, 1010, 1101, 1106, 1110, 1112, 1206, 1209, 1211 & 1311  

Monday, August 14, 2023, 9:00 AM - 4:00 PM (Fall Sports, Transfer Students):

• 102, 103, 105, 108, 111, 211, 305, 408, 411, 412, 501, 504, 508, 509, 603, 610, 611, 612, 704, 706, 708, 710, 802, 803, 808, 901, 903, 904, 905, 908, 909, 910, 911, 912, 1005, 1006, 1008, 1104, 1105, 1106, 1011, 1012, 1107, 1204, 1205, 1211, 1303, 1304, & 1306  

*Please note that the Woods does have summer residents who move-out 8/3/23 and may experience minor delays in preparing certain apartments for move-in. In this rare case, we will contact those students individually and work with the University to do our best on securing temporary housing, if needed.  

All Woods Fall Residents:

• Wednesday, August 16, 2023, 9:00 AM – 4:00 PM – Buildings 100 – 600
• Thursday, August 17, 2023, 9:00 AM – 4:00 PM – Buildings 700 - 1300
• Friday, August 18 & 19, 2023, 9:00 AM – 4:00 PM – Rescheduled key-pick up only.  

REMINDER: The orientation video must be watched prior to key pick up. The video will be sent to all residents and posted on The Woods website no later than July 28, 2023.

It’s almost time to start packing again as the school year comes to an end, your lease expires May 19, 2023. It has been a pleasure serving you this year and we look forward to making your move-out as smooth as possible! For your convenience, we start conducting move out inspections beginning May 15, 2023. However, you are welcome to schedule a time for May 19, 2023 (last day of your lease). To better serve our residents, we can even extend the move-out inspection day through May 22, 2023 for apartments which have graduates participating in commencement ceremonies on Sunday or for apartments which have international students who have confirmed with the CIE they will be traveling to the airport via the charter that Monday morning. Remember, personalized move-out appointments are scheduled on a first-come-first-serve basis, so please schedule your inspection soon.  

Tuesday April 25th & Wednesday April 26th: Schedule your Move-Out Inspection in-person in the Woods Leasing Office from 9:00 AM - NOON. Please designate ONE roommate to visit us on these days to schedule the apartment move-out inspection appointment.

Steps to take…

1. Communicate with roommates and decide who will be last to move-out.
2. Select a day/time that works best for everyone.
3. Schedule a Move-Out Inspection time in our office between April 25-26th.

During the inspection date/time keys are collected, and you are presented with inspection results. No residents need to be physically present at inspection, but it’s always recommended.

*Your lease ends Friday May 19th

**Move-out inspections take 30 minutes and all personal belongings must be removed from the apartment prior to this appointment time unless you have re-signed for the Summer.

April 27, 2023: The Woods will assign a time for any apartments which did not schedule a move-out inspection.

How do I prepare my apartment for inspection? Below you will find a move-out preparation checklist with instructions, what our inspectors will look for, costs for damages, cleaning etc.  This year more than ever please make sure you follow the instructions on this checklist as pricing from our vendors (specifically cleaning and painting) have increased due to recent inflation and lack of current labor force.

Did you sign a Summer lease to stay in the same apartment?  Unless ALL current occupants are staying in the same apartment for the Summer, we still need to perform a move-out inspection with the roommates who are moving out. The last roommate to move out should schedule an appointment in-office on April 25^th or April 26^th to set-up a move-out inspection.

Are you a current Woods resident and moving to another Woods Apartment with a Summer lease? You will stay in your current apartment until your new apartment is ready for you. The Woods will contact you when your apartment is ready, and you will have 24 hours to transfer all of your personal items to the new apartment. This will be between May 23^rd – June 3^rd. A move-out inspection of your current apartment will be scheduled 24 hours after you collect keys for your new apartment. Please have everything packed/organized to make your move as easy as possible.

Click HERE for the Move-Out Preperation Checklist

Click HERE to for the Fall 2022 Move-In Schedule and Check-In Information

It’s almost time to start packing again as the Fall semester comes to an end. If you are moving out at the end of Fall Semester,  your lease expires December 17, 2021. It has been a pleasure serving you this semester and we look forward to making your move-out as smooth as possible! Please read the following information carefully:

Steps to take…

1. Communicate with roommates,  if you are the only person moving out (and not returning for Spring), you will schedule the move-out appoitment.
2. If more than one person is moving out, select a time that works best for everyone.
3. Elect one roommate to call the leasing office, on the dates noted below, to schedule a Move-Out Inspection time for our staff to visit your apartment. At this time keys are collected and you are presented with inspection results.
4. *** If you are an international student or one of your additonal roommates moving out is international, the departing international flight charter will leave at 8:00 AM Saturday, December 18, 2021. We will perfom your move out inspection when the office re-opens on Monday, December 20, 2021. You do not need to schedule an appointment if you have or are an international student moving out.  All items must be out of the apartment by 8:00 AM on 12/18/21.

Wednesday, December 1st & Thursday, December 2st: Please call the Woods leasing office at (217) 464-8635 between 9:00 AM & 5:00 PM to schedule your Move-Out Inspection.  Remember, only one inspection will be scheduled per apartment. Please designate one roommate to schedule the appointment time. 

Move-Out Appointments:

Friday 12/17/2021 First Slot: 8:00 AM Last Slot: 3:00 PM Only 1 appointment per apartment.  (Keys will be collected and placed in envelope provided by us.)

* Your lease ends Friday, December 17^th 

**Move-out inspections take 15-30 minutes and all personal belongings must be out of apartment during this appointment time.

December 3,  2021: The Woods will assign a time for any apartments which did not schedule a move-out inspection.

How do I prepare my apartment for inspection? Below you will find a move-out preparation checklist with instructions, what our inspectors will look for,  costs for damages, cleaning etc.  The costs have been edited based on bedroom inspections only, as most apartment will have roommates remaining for the Spring semester. 

CLICK HERE FOR MOVE-OUT PREPARATION CHECKLIST

Fall move-in day is arriving soon! We are excited for your return! To better serve you, The Woods has scheduled move-in dates before your lease begins. The schedule below has your apartment’s scheduled date for check-in and key pick-up.

Check-in and key pick-up will be located outside in the Woods courtyard near the front entrance to the Woods. Please park inside the Woods complex upon arrival, the parking gates will be open. The check-in process will also consist of signing for receipt of the Woods Policy Book and receiving move-in inspection forms to be returned to our office within 24 hours. After the check-in, a staff member will meet you at your new apartment.  Please coordinate with all your roommates to arrive around the same time as the staff member will be sent shortly after the first resident check’s in. As expected, the Woods will be FULL again this year! So please check the housing icon on your MyMillikin account for any roommate updates.

Prior to arrival, students will be required to watch an orientation video. This video will be sent to all residents and posted on The Woods Facebook, Instagram and website no later than August 6, 2021.

Can’t make your assigned date? No Problem! You can call the office at 217-464-8635 to reschedule your appointment for August 20, 2021.

Remember, your lease does NOT begin until Friday, August 20, 2021, however as a courtesy we are allowing apartments to move-in a few days early!  Very Important: Your account must have a zero-dollar balance, if there is an outstanding balance due to the Security Deposit or missing Guaranty Forms (co-signer), it will delay your move-in experience.

We look forward to seeing you!

Residents with Signed Early Move-in Waivers Only:

Tuesday, August 3, 2021, 9:00 AM - 4:00 PM – 310, 510, 604, 1106, 1310

Friday, August 6, 2021, 9:00 AM - 4:00 PM – 106, 110, 111, 203, 204, 206, 209, 306, 404, 407, 412, 505, 607, 1202, 1309

Wednesday, August 11, 2021, 9:00 AM - 4:00 PM – 301, 303, 307, 310, 406, 503, 507, 512, 605, 711, 801, 804, 806, 901, 902, 904, 905, 907, 1002, 1010, 1102, 1111, 1204, 1208, 1212, 1301, 1306, 1309

Monday, August 16, 2021, 9:00 AM - 4:00 PM – 107, 112, 205, 210, 211, 309, 311, 312, 409, 506, 603, 610, 611, 703, 712, 803, 904, 912, 1103, 1104, 1109, 1112, 1302, 1303, 1304, 1311

–

All Woods Fall Residents:

Wednesday, August 18, 2021, 9:00 AM – 4:00 PM – Buildings 100 – 600

Thursday, August 19, 2021, 9:00 AM – 4:00 PM – Buildings 700 - 1300

Friday, August 20, 2021, 9:00 AM – 4:00 PM – Rescheduled key-pick up only.

***REMINDER: The orientation video must be watched prior to key pick up. The video will be sent to all residents and posted on The Woods website, Facebook & Instagram no later than August 6, 2021.

Dear Resident(s),

The Woods would like to express our gratitude for having you as a resident. We appreciate everyone’s cooperation in following Millikin’s Campus Safety Plan for COVID-19 guidelines.

Below is important information that will help ensure that your apartment remains well-maintained if you are planning on leaving for Thanksgiving or Winter Break. Please remember, you are more than welcome to complete the Fall Semester remotely from your Woods apartment and will have full access to your apartment at all times during all breaks.

ALL WOODS RESIDENTS: Please complete the required housing survey informing the University of your housing plans for the remainder of the Fall Semster. *Note: Woods residents do NOT need approval to stay on-campus. Follow this link: https://millikin.edu/webform/thanksgiving-winter-break-plans

Going Away For Thanksgiving/Winter Break?

We ask all residents to take certain precautions to ensure the safety and security of your apartment:

• NEVER TURN HEAT BELOW 65 DEGREES. Turning heat below this temperature, or off, can result in pipes freezing and bursting. (Residents are responsible for the costs associated with damages to their apartments and other apartments).
• Unplug electronics (NOT refrigerator)
• Open cabinet doors underneath kitchen and bathroom sinks
• Remove trash and all perishable food
• Lock all doors and windows (Deadbolt front door).
• Close all blinds and drapes
• Check mailbox before leaving for any recent utility bills, RESIDENTS ARE RESPONSIBLE FOR ALL UTILITY BILLS DURING SCHOOL BREAKS
• Make sure vehicles are in designated areas and are locked

Do you graduate in December of 2020 or are you a departing international student?

If you have signed a Fall Only lease with a lease ending date of 12/18/20, we will be performing move-out inspections on that Friday, December 18, 2020. Move-out instructions will be sent directly to you via email and text message prior to December.  

Please contact us if you have any questions or need any assistance with the items listed above.

We hope you have a wonderful Thanksgiving and Winter Break!

Sincerely,

The Woods at Millikin

The Woods is ready and excited for the arrival of our Fall resdients! In order to ensure safety and social distancing during the check-in process, we have created an orientation video for residents to watch prior to key pick-up.  Please click the link below.

Woods at Millikin Orientation Video

This video can also be shared via our Facebook and Instagram @thewoodsatmillikin. Please follow us there for important udpdates!

Also visit the Fall Move-In Schedule page if you have not viewed already!

Hello Woods Residents,

As you may be aware, Governor J.B. Pritzker has issued a “stay at home” order in Illinois until April 7th.  Although the Woods office will not have physical staff, you will be able to reach a Woods staff member by calling the office number at 217-464-8635. We will have a leasing staff member available Monday-Friday 9:00 AM – 6:00 PM and Saturday & Sunday 10:00 AM – 4:00 PM. If you wanting to sign a lease for 20/21 you can email the Leasing Manager, Chrissy, at chrissy@thewoodsatmillikin.com.

We have currently suspended any non-emergency maintenances requests. If you do have a maintenance emergency after-hours, you can reach the on-call technician by calling the office number. After-hours Security will remain in place at the Woods during this time. Please contact Security for any lock-outs or emergency needs.

Please remember that Millikin University is following CDC guidelines regarding social distancing. Gatherings will not be permitted. Please do not have guests during this time. This will keep yourself and others safe within the shared space of your apartment.

*A note from Millikin University Campus Life:

Campus Life will be performing essential functions for the state issued “stay at home” order. Essential functions include student welfare and residential operations.

Crisis Response

Professional staff will be on call during the “stay at home” order. Students may contact Public Safety for immediate assistance at 217.464.8888.

Residential Operations

Campus Life has an active roster of students who have determined they are remaining on campus during the “stay at home” order. On call staff will be checking in on residents remotely daily during the “stay at home” order and having those students complete the following form:  https://forms.gle/fBMrRRJYTRX9cA8Q7

Dining

Dining will remain in operation, but under limited services. A hot lunch meal will be provided daily and the evening and following morning’s breakfast will be sent home with students during the lunch period. Students must come for lunch to pick up their meals. The Big Blue Pantry in Blackburn has pre-boxed food ready for students to take. Students can contact Public Safety 217.464.8888 for assistance.

Stay well!

Jamie Kowalczyk 

Property Manager | The Woods at Millikin

An update regarding Coronavirus (COVID-19) for Woods residents:

Thank you for being a valued Woods resident. As we navigate our way through the housing changes due to Millikin’s move to eLearning, we wanted to personally reach out to you regarding the current Coronavirus situation.

As I’m sure you’ve seen, there continues to be an influx of new information each day. So we appreciate the chance to update you on what we're doing right now at the Woods to protect you, your family, friends and our employees.

The Woods will remain open and will continue to operate with regular hours, policies and procedures. You have full access to your apartment and common areas at all times. As Millikin remains open with food and educational services available, we welcome our residential students to remain living at the Woods.

We want to assure you that your safety and the safety of all of residents is top priority. Here are some of the measures we've taken in recent days:                                     

1. Cleaning Common Areas: We have increased the amount of time our cleaning crew cleans all common hallways, stairways, fitness centers, meeting rooms, common area bathrooms, laundry rooms and more. Our goal is to ensure a clean, safe, and sanitary environment.
2. Use the “Resident Portal” App for Communication: If you haven't tried it yet, now is a great time to check out our Resident Portal app. Simply pay any balance with a few clicks, ask a question and/or send maintenance requests regarding your building or apartment via the app as well. https://apps.apple.com/us/app/resident-portal-mobile/id443831139 
3. Online Lease Signing: We are working toward an online lease process if you have not signed your lease for 20/21. In the meantime, you can email thewoods@millikin.edu with a request for an electronic lease to be sent.

Thank you for your patience on this matter. We promise that we will try to work with residents as much as possible during this time to make the transition to eLearning as smooth as possible.  At any time, if you have any questions or concerns feel free to reach out at 217-464-8635 or thewoods@millikin.edu.

Sincerely,

The Woods at Millikin

Jamie Kowalczyk | Property Manager

Move-in day is coming soon! We are excited and ready for your arrival! In order to better serve you, we have scheduled move-in orientations. The schedule below has your apartment’s date/time for your orientation meeting and key pick-up. During this meeting our Property Manager, Jamie, will review our policy book with you, and issue keys.

Remember, your lease does NOT begin until August 23^rd 2019, however as a courtesy we are allowing apartments to move-in a few days early!

Can’t make that appointment? No Problem! You can call the office at 217-464-8635 to reschedule your appointment for August 23^rd,2019.

Very Important: Your account must have a zero-dollar balance, if there is an outstanding balance due to the Security Deposit or missing Guaranty Forms (co-signer), it will delay your move-in experience.

We look forward to seeing you!

Residents with Signed Early Move-in Waivers Only:

Wed, July 31:

10:00 AM – EDGE-309,310

Mon, August 5:

10:00 AM – UC Staff, Scholar Program, Public Safety-902,1204,1104

Sun, August 11:

11:00 AM – FYEM-310,401,503,504,506,508,510,610,

707,708,902,1005,1206,1312

1:00 PM – Athletics, Kirkland, Para Staff, Nursing/Class-207,209,306,403,611,706,806,1110,1111,1205,

1210,1212,1303,1305

Mon, August 12:

11:00 AM – Football, CAPP-303,304,307,309,311,408,501,507,508,806,808,

904,1009,1012,1106,1107,1206,1301

Thurs, August 15:

9:00 AM – Volleyball, Triathlon -204,403,506,710,911,1203,1206,1209,1302,1303

11:00 AM – Men’s Soccer-207,209,211,405,408,511,512,612,1002,1311 & Women’s Soccer-203,208,301,403,607,611,612,711,1307

1:00 PM – Golf, Tennis, Cross Country-408,410,505,608,705,711,712,1011,1108,

1110,1202,1206,1209,1304,1310,1311

Sat, August 17:

10:00 AM – Honors, Housing, Class-203,304,401,504,509,604,806,1305,1309, 1310 

All Wood’s Fall Residents:

Tuesday, August 20:

9:00 AM – 101,102,103,105,106,107,108,

109,110,111,112,201,202,204,205

11:00 AM – 206,207,208,209,210,211,212,

302,303,304,305,306,307,308,309

1:00 PM – 310,312,401,402,404,406,407,

408,409,410,411,412,501,502,503

Wednesday, August 21:

9:00 AM – 504,505,506,507,508,509,510,

601,602,603,604,605,606,608,609,701

11:00 AM – 702,703,704,705,706,707,708,

709,710,712,801,802,803,804,805

1:00 PM – 901,902,903,904,905,906,907,

908,909,910,912,1001,1002,1003,1004, 1005

Thursday, August 22:

9:00 AM –1006,1007,1008,1009,1010,1101,1102,

1105,1106,1107,1108,1109,1110,1111,1112,

11:00 AM – 1201,1202,1203,1204,1205,1207,1208,

1209,1210,1211,1212,1301,1302,1304,1305

1:00 PM – 1306,1307,1308,1309,1312

Friday, August 23:

Rescheduled appointments only.

AN APPOINTMENT MUST BE MADE TO GET YOUR KEYS! WALK-INS WILL NOT BE ALLOWED!

Move-in day is approaching! We are excited and ready for your arrival! In order to better serve you we have scheduled move-in orientations. The schedule below has your apartment’s date/time for your orientation meeting and key pick-up. During this meeting in our office, a staff member will review our policy book with you, issue keys and a staff member will meet you at your new apartment.

Remember, your lease does NOT begin until August 17^th 2018, however as a courtesy we are allowing apartments to move-in a few days early!

Please contact all your roommates and inform them of the appointment below.

Can’t make that appointment? No Problem! Simply find a day/time that works best for you after your scheduled move in date and simply call our office to schedule an appointment at one of the indicated times.

Very Important: The apartment must have a zero-dollar balance, if there is an outstanding balance or missing Guaranty Forms (co-signer) for the apartment, it will delay your move-in experience.

AN APPOINTMENT MUST BE MADE TO GET YOUR KEYS! WALK-INS WILL NOT BE ALLOWED!

We look forward to seeing you!

Sunday August 5^th

11:00 A.M.: FYEM and Athletic Trainers

204, 207, 303, 405, 506, 507, 707, 802, 1208, 1311, 1312

1:00 P.M.: Football

102, 109, 210, 212, 307, 408, 508, 510, 705, 710, 1012, 1101, 1210

Monday August 13^th

10:00 A.M.: Honors and Women’s/Men’s Soccer

107, 201, 205, 210, 211, 411, 505, 611, 612, 1012, 1102, 1104, 1203, 1301, 1302, 1307, 1312

12:00 P.M.: Volleyball

205, 303, 511, 912, 1010, 1203, 1206, 1303, 1306, 1308

2:00 P.M.: Cross Country, Tennis, UCB, and Women’s Golf

102, 301, 308, 405, 406, 505, 511, 701, 802, 1303, 1312

Tuesday August 14^th

10:00 A.M.: Sophomores

101, 103, 105, 108, 110, 202, 206, 207, 208, 209, 302, 305, 306, 309, 310

Orientation appointments can also be made at 12 P.M., 2 P.M., or 4 P.M.

Wednesday August 15^th

10:00 A.M.: Sophomores

311, 312, 401, 403, 404, 406, 407, 409, 410, 501, 502, 503, 504, 509, 512

Orientation appointments can also be made at 12 P.M., 2 P.M., or 4 P.M.

Thursday August 16^th

12:00 P.M.: Transfer Students

106, 111, 112, 308, 412, 506, 704, 1002, 1004, 1010, 1105, 1112, 1310

Orientation appointments can also be made at 2 P.M. or 4 P.M.

Friday August 17^th

601, 603, 604, 605, 606, 608, 609, 610, 702, 703, 706, 708, 709, 710, 711, 712, 801, 806, 902, 903, 904, 905, 906, 909, 910, 911, 1001, 1005, 1006, 1007, 1008, 1011, 1103, 1108, 1109, 1111, 1201, 1202, 1204, 1205, 1211, 1212, 1304, 1305, 1309

1030 Woods

A, 3, 6, 7, 11

Orientations on August 17^th can be made by calling 217.464.8635.

Link to "March-Newsletter.pdf"

Congrats to our Valentine's Day Contest Winner Hailey Stokes!!!

Sign up your team for the Football Trivia and Game night Wednesday January 31st.  

Stop by The Woods office for our Hot Chocalate Bar.

Tuesday December 11th!

The Woods Annual Scary Movie Night!!   Oct. 30th 6:00pm-10:00 pm. 

Make your appointment to sign your Spring Semester Lease Oct 2nd-October 6th.